- A request for a cash advance must be made using the Cash Advance Request form and must conform to the requirements of the Authorization Policy.
- The request must be received by the Business Office no less than 7 business days before the funds are needed. The check/cash can be picked up the following Friday. The advance request form must indicate the date the funds are needed.
- The check for the advance will be generated by Accounts Payable and sent to the Cashier. The Cashier will require the recipient to present an I.D. and sign the check. A copy of these instructions, with the form to complete for the return of the advance on the back, will accompany the cash.
- If a person has an outstanding advance (receipts not received by Accounts Payable), an additional advance can only be obtained with the approval of the Controller.
- Advances are recorded to a balance sheet account with no relationship to departmental expense accounts.
